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\title{Worcester County Mathematics League By-Laws}
\author{revised September 10, 2003}
\date{}

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\begin{center}
{\LARGE \bf Worcester County Mathematics League\\
By-Laws}\\
revised September 10, 2003
\end{center}

\section{\sc Name}

\begin{enumerate}
\item The name of the organization, that was established in the 1962--1963 school year, shall be the {\bf WORCESTER COUNTY MATHEMATICS LEAGUE}.
\item Unofficially, it may be referred to as {\bf WOCOMAL}.
\end{enumerate}

\section{\sc Purpose}

\begin{enumerate}
\item To stimulate interest in mathematics among students.
\item To expose students to competition in mathematics in order to enhance the learning of mathematics.
\end{enumerate}

\section{\sc Membership}

\begin{enumerate}
\item Any secondary school which wishes to join may apply for membership after attending at least one meet during the previous year, or after an instructional meeting between the league President and the prospective team's coach.
\item Any school which has not paid its dues for the previous year may be dropped from the league.
\item Any school which has not competed for two consecutive years may be dropped from the mailing list.
\item Each school is allowed one coach designated as the voting representative who is entitled to a subsidized dinner at the Spring meeting.
\item PROVISIONAL MEMBERSHIP: In order to encourage new membership, any school which has not previously competed in WOCOMAL, may upon invitation of the President and Executive Committee, join the League as a provisional member.  The provisional member will be able to compete in all League meets, but will not be subject to dues, nor be able to exercise voting privileges, nor be eligible to win individual or team awards.  A school may opt for provisional membership only once, and such membership may extend for at most one year.
\item Any students can participate in WOCOMAL if school they attend is under the same Principal as the ninth, tenth, eleventh, and twelfth grade students.  If they are not, they may still participate, but must register as a separate school.
\end{enumerate}

\section{\sc Eligibility}
\label{eligibility}

\begin{enumerate}
\item Any student duly registered in a participating league school system is eligible for competition in WOCOMAL.
\item \label{unofficial} A Varsity team which consists of more than two (2) seniors or more than four (4) upperclassmen will be deemed unofficial.  Individual scores will count, but the team score will not.
\item Students who are home schooled may compete for the school system under which they are registered.
\end{enumerate}

\section{\sc Conduct}

\begin{enumerate}
\item Exemplary conduct is expected at all times.
\item Students are responsible for learning the procedures and rules pertinent to the competition.
\end{enumerate}

\section{\sc Dues}

Each member school shall pay an annual registration fee.  In addition, there will be an assessment per meet per team.  All fees shall be determined at the Spring Coaches' meeting and will be in effect for the following school year.

\section{\sc Elected Officers}

\begin{enumerate}
\item The PRESIDENT

\begin{enumerate}
\item Schedules Fall and Spring Coaches' meetings and presides over them, establishing the agenda under Section \ref{coachesmeetings}.
\item Calls special (summer) meetings and Executive Committee meetings whenever necessary.
\item Notifies schools of time and place of all meetings, providing written reports of same.
\item At each meet, provides each coach with proctoring assignments, a letter for the coach, score sheets and a map for the next meet and any other necessary material.
\item At the conclusion of the meet, announces the unofficial high scorers and the top three (3) teams in each division.
\item Determines, along with the Executive Committee, which schools are eligible for State and New England competitions.
\item Has the responsibility with the host school of canceling and re-scheduling meets
and notifying the participating schools.
\item Keeps a record of all meetings, meets, results and activities and hands these results down to successive Presidents.
\item Writes letters of commendation for officers and sends them to their building principals at the end of the season.
\item In consultation with the Executive Committee has the final decision in all matters of controversy.
\item Assumes all other duties as they arise.
\end{enumerate}

\item The FIRST VICE-PRESIDENT

\begin{enumerate}
\item Assists the President in the operation of the Varsity meet.
\item Compiles the statistics for the Varsity meet as reported by the Head Scorer.
\item Reports the team and individual statistics to the coaches as soon as possible after
the meet, providing the President extra copies of these statistics.
\item Notifies the news media of the results of each Varsity meet.
\item For each meet, keeps a record of the average number of points scored per round for the top scoring team from each school.
\end{enumerate}

\item The SECOND VICE-PRESIDENT

Performs the same duties as the First Vice-President as they pertain to the Freshman meets.

\item The SECRETARY

\begin{enumerate}
\item Takes the minutes at all regular and special meetings and Executive Committee meetings and provides all coaches with these minutes.
\item Is responsible for other correspondence for the League.
\item Compiles names of coaches for the directory and distributes this directory to each school.
\item Writes thank you notes to the host schools and a letter of commendation for the President.
\end{enumerate}

\item The TREASURER

\begin{enumerate}
\item Determines dues for each school and issues bills to all schools requesting same.
\item Reimburses officers, Committee Chairmen, and host schools for expenses incurred, upon proper receipt.
\item Makes reports, at the Fall and Spring meetings, of the League's financial status.
\end{enumerate}

\item The VARSITY QUESTION SELECTION CHAIRMAN

\begin{enumerate}
\item Selects questions from the varsity question bank and verifies answers.
\item Writes the varsity test and provides the moderator with test copies for the students and the Head Scorer, with the answers for the scorers.
\item During the varsity meet, provides the coaches with answers and test copies.
\item Provides the coaches with complete solutions to all varsity meet questions.
\item Following the Fall meeting and preceding each varsity meet, informs the President of coaches who have not submitted questions to the question bank.
\item Receives remuneration as determined at the Spring meeting.
\end{enumerate}

\item The FRESHMAN QUESTION SELECTION CHAIRMAN

Performs the same duties as the Varsity Question Selection Chairman as they pertain to the Freshman meets.

\end{enumerate}

\section{\sc Rules Concerning Officers}

\begin{enumerate}
\item The Varsity Question Selection Chairman shall not be a coach of any varsity team competing during the year the office is held, and the Freshman Question Selection shall not be a coach of any freshman team competing during the year the office is held.
\item The yearly stipend for the Varsity Question Selection Chairman is \$1000; the yearly stipend for the Freshman Question Selection Chairman is \$750.
\item Ordinarily, no officer, other than the Treasurer and the Question Selection Chairman, shall serve in the same office for more than two consecutive years.
\item The duties of these officers may be changed, and other offices initiated, by a two-thirds vote of all member schools (one vote per school).
\end{enumerate}

\section{\sc The Executive Committee}

\begin{enumerate}
\item Consists of all six elected officers, the immediate past-President and the MAML representative(s).
\item Acts in the best interest of the League concerning matters not addressed in these by-laws.
\item Advises the President in controversial matters.
\end{enumerate}

\section{\sc Appointed Officers}

\begin{enumerate}
\item The HEAD SCORER

\begin{enumerate}
\item Oversees the scoring room and makes final decisions.
\item Determines the high scorers and school standings and informs the President of same.
\item Provides the vice-presidents with the team score sheets.
\end{enumerate}

\item The MODERATOR

\begin{enumerate}
\item Oversees the competition area(s) and is responsible for final decisions.
\item Is responsible for arranging competitors, instructing competitors in filling out the information on the answer sheet, and providing warnings at two minutes and again at fifteen seconds, during each round.
\item Appoints a ``runner'' to bring students to the competition area(s) and to bring the score sheets to the Head Scorer in the scoring room.
\end{enumerate}

\item The PROOF READER

Has the responsibility to verify all answers before the scorers check the students' answers.

\item The BANQUET CHAIRMAN

Has the responsibility, under the direction of the President, to make the facilities and dinner arrangements for the Spring Coaches' Meeting.

\item The TROPHY CHAIRMAN

Has the responsibility, under the direction of the President, to purchase trophies.

\item The MAML REPRESENTATIVE

Has the responsibility to represent WOCOMAL at all Massachusetts Association of Mathematics Leagues (MAML) meetings, and to report to the coaches at the Fall and Spring meetings.

\item The NOMINATING CHAIRMAN

\begin{enumerate}
\item Heads a committee of three to review the work of the current officers and to solicit coaches for the positions of President, First Vice-President, Second Vice-President, Secretary, Treasurer and Question Selection Chairman.
\item Proposes a slate of officers for election at the Spring meeting.
\end{enumerate}

\end{enumerate}

\section{\sc The Meet Proper}
\label{meet}

\begin{enumerate}

\item VARSITY

\begin{enumerate}
\label{varsity}
\item There will be four meets each year.
\item Each meet will consist of five individual rounds and one team round, with each of the six rounds being ten minutes in length.  A maximum of three students from each team may compete in each individual round and each student on that team competes in a maximum of three rounds.  This rule applies to all teams, official and unofficial.  (See Section \ref{eligibility}.\ref{unofficial} for the definition of an unofficial team.)  All students from that team may compete in the team round and the team submits one answer sheet.  All rounds, including the team round, are worth eighteen points per team.  A two-minute warning and a fifteen-second warning will be given for each round.
\item Any school that brings fifteen (15) or more students to a meet must bring an extra coach.
\item A school may have at most one incomplete team (team with less than five students).  In the event that no freshmen or sophomores attend the school, a team of four students will be considered a complete team.
\item No school shall bring more than five (5) teams for a total of twenty-five (25) students.
\end{enumerate}

\item FRESHMAN

\begin{enumerate}
\label{freshman}
\item There will be three meets each year.
\item Each meet will consist of four individual rounds and one team round, with each of the five rounds being ten minutes in length.  A maximum of four students from each team may compete in any three of the individual rounds.  A maximum of three students from that team may compete in the other remaining or ``odd'' round.  Each student is to compete in at most three rounds.  All students from a team may compete in the team round, and the team submits one answer sheet.  The team round and the individual rounds, with the exception of the ``odd'' round, are worth twenty-four points.  The ``odd'' round is worth eighteen points.  A two-minute warning and a fifteen-second warning will be given for each round.
\item Any school that brings fifteen (15) or more students to a meet must bring an extra coach.
\item No school shall bring more than five (5) teams for a total of twenty-five (25) students.
\end{enumerate}

\item SCORING

\begin{enumerate}
\item Teams that compete in each meet will receive the following points:
\begin{itemize}
\item FIRST PLACE:  ONE point
\item SECOND PLACE:  TWO points, etc.
\end{itemize}
\item Teams that tie for a position will receive the average of that and the following position points.
\item A team that has paid all its dues and does not compete at a meet will be placed last with a one point penalty.
\item Ties in the final year standing will be settled by the team with the highest raw score.
\end{enumerate}

\item Upon arrival, each coach should pick up any information provided by the President.  The coach should then give completed official score sheets to the Head Scorer.  When the meet begins, each coach should report to his/her assigned station.  It is the responsibility of each coach to check student papers to make sure that they have been accurately corrected and recorded.  Reasonable time will be provided at the conclusion of the meet for each coach to check individual answer sheets.  No changes will be permitted once the papers have left the scoring room.  Also, no changes will be permitted after the President declares the meet officially over.  Any appeals after the conclusion of the meet may be made to the Executive Committee.  At the conclusion of the meet each coach should pick up the individual answer sheets.  Those not picked up will be discarded by the Head Scorer.  Unofficial results will be read at the end of
each meet.  Official results for the meet will be made available to each school by the appropriate Vice-President.  Official results for the year will be announced at the Spring meeting.
\item The meet will begin when all schools arrive, but not later than 3:15 PM.  Any team that arrives after the meet has started will immediately be segregated and allowed to make up the previous round, as well as the round in progress. However, if the team arrives after the two minute warning has been issued, only the round in progress may be made up.  The coach must notify any officer or official upon arrival.
\item Schools that cannot attend a meet or will be arriving late should notify the host school or any officers who, in turn, will notify the President.
\item In the event that a team fails to adhere to the restrictions of Section \ref{meet}.\ref{varsity} or \ref{meet}.\ref{freshman}, the following penalties will apply:

\begin{enumerate}
\item If more than the appropriate number of team members compete in an individual round, the highest score(s) will not count toward the team score.  However the score(s) may count toward the individual score.
\item If an individual competes in more than three rounds, the lowest three round scores will be counted for the individual score.
\end{enumerate}
\end{enumerate}

\section{\sc Cancellation of a Meet}

\begin{enumerate}
\item The host school and the President are responsible for the decision to cancel a meet and for determining a make-up date on the next available Wednesday.
\item If a meet is canceled, the officers will contact each school after 9:00 AM on the day of the meet.  Each coach has the responsibility of verifying any cancellation.
\end{enumerate}

\section{\sc The Host School}

\begin{enumerate}
\item The host school will provide refreshments for all students and coaches.  WOCOMAL will provide a \$450 stipend to schools hosting a Varsity meet, and a \$350 stipend to schools hosting a Freshman meet to cover the cost of the refreshments.
\item The host school shall establish a competition area, a non-competition area and a scoring area, each of which shall be separate.  The host school shall also provide scrap paper for the students.  The scrap paper will be any paper other than $8\frac{1}{2}'' \times 11''$ white copy paper.
\item The host school shall provide member schools with a map.
\item With notification from the President, the host school shall make provisions for any student with special needs.
\item The host school may request a member of the local news media to report on that meet.
\end{enumerate}

\section{\sc Question Bank}

\begin{enumerate}
\item Each school must contribute questions to the bank no later than the Fall Coaches' meeting, in accordance with the assignment by the President at the Spring meeting.
\item Each question shall be submitted on a $3'' \times 5''$ index card. On the front, the coach will print SCHOOL NAME, COACH'S NAME, VARSITY or FRESHMAN, MEET NUMBER, ROUND, CATEGORY, and the QUESTION.  On the back, the coach will provide a complete solution and all acceptable answers.
\item The Question Selection Chairman may request more examples for the bank as deemed necessary.
\item All officers shall be exempt from submitting questions.
\item Coaches from new member schools shall be exempt from submit questions.  New coaches from existing member schools must submit questions, the number of which shall be left to the discretion of the President.
\item PENALTY:  The professional responsibility of all coaches is to submit questions.  Any school that has not submitted the full assignment by the Fall meeting will be reminded of its obligation.  A school's continued failure to submit all required questions prior to a meet will result in a five point reduction from that team's score for that meet. Such penalty, issued by the Question Selection Chairman in conjunction with the President will then be reported to the Head Scorer.
\end{enumerate}

\section{\sc Categories}

The League will periodically review categories for the season.  A list of categories will be presented for a vote at the Spring meeting, to be in effect for the following year.

\section{\sc Classifications}

\begin{enumerate}
\item Ordinarily, there will be four classes, designated as A, B, C and D.  If there are twenty-one (21) or fewer member schools there will be only three divisions.  Schools will be ranked according to averages, and from this list the Executive Committee will suggest the classification and relate to all coaches the method that was used to arrive at
such classifications.  The guiding principles in arriving at classifications are to make the number of schools in each division as equal as possible, and to consider the gaps in averages.  This suggestion will be voted on at the Fall meeting.
\item A coach may request re-classification of his/her school by notifying the President by the second meet.  The Executive Committee will hear reasons and shall, prior to the team round, notify all schools of any changes that have been made.
\item Any school which finishes first in its division will automatically move into the next higher division the following year.  Any school which finishes last in its division may compete in the next lower division the following year.
\item Averages will be calculated as follows:
\begin{itemize}
\item VARSITY: The average of last year's Freshman raw score and the last two years' Varsity raw scores will be computed.  Schools will then be ranked according to these averages.
\item FRESHMAN: The same ranking will be used to determine both Varsity and Freshman divisions.  However, the number of divisions in Varsity and Freshman may differ.
\end{itemize}
\item New schools will be classified by the Executive Committee after the new school's first meet.
\end{enumerate}

\section{\sc Coaches' Meetings}
\label{coachesmeetings}

\begin{enumerate}
\item The President shall hold a Fall meeting on a Wednesday in September.  The agenda shall include: introduction of officers and coaches; Secretary's and Treasurer's reports; collection of registration forms, dues and self-addressed stamped envelopes; President's message, appointing officials; discussing meet locations; and any other business to be brought before the coaches.
\item The President shall hold a Spring meeting on the first Wednesday in May.  The agenda shall include:  Secretary's and Treasurer's reports, voting on by-law changes, awards, John Phelan Memorial Scholarship of \$200 (awarded to the top scoring senior in Varsity), the out-going President's message, banquet, Nominating Committee report, election of officers, dates and locations for the following year and the newly-elected President's message, including announcements of summer meetings.
\end{enumerate}

\section{\sc Post-Season Competition}

WOCOMAL teams are eligible to compete in State, New England and other mathematics league meets.  The number of participating teams for the State meet shall be determined by MAML. The President with the Executive Committee will determine which teams are to be invited to the compete at the State meet.  The MAML representative shall notify all schools that are eligible for the State Meet.  The school with the highest raw score for the year qualifies for the New England meet.  If a team does not wish to participate, the next ranking team is eligible to participate.  The cost of participating (with the exception of meals and transportation) at the State and New England meets will be paid by WOCOMAL.

\section{\sc Awards}

The awards usually given at the end of each school year are as follows:
\begin{itemize}
\item Top three schools in each division
\item Top forty (40) scoring students in Varsity
\item Top twenty-five (25) scoring students in Freshman
\item John Phelan Memorial Scholarship of \$200 awarded to top scoring Varsity student
\end{itemize}

\section{\sc By-Law Changes}

By-law changes may be made only at the Spring and Fall coaches' meetings by a two-thirds vote of all schools, with each school casting one vote.

\end{document}